Build a clear itinerary
Give the pickup address, date, time, destinations and expected finish. Mention intermediate stops and any waiting time. For meetings, explain whether the driver should remain available between appointments. Ask which languages can be accommodated rather than assuming a particular language is available.
Plan for the whole group
Share passenger numbers and suitcase sizes, including any child-seat needs. A stylish car is useful only if everyone and their bags fit comfortably. Ask about the actual vehicle and tell the team about accessibility needs before accepting the arrangement.
Understand the service price
Confirm the agreed hours or route and how extra time, parking and route changes are charged. Ask about the meeting contact and cancellation conditions. A chauffeur enquiry or saved website plan is not a confirmed reservation; wait for the team's written agreement before relying on the service.